Purchasing

Purchasing has a goal to procure supplies, services, and equipment at the lowest possible cost consistent with the quality necessary to meet the City's needs and to ensure that the taxpayers receive the maximum value for each tax dollar spent.

 

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The Purchasing Department strives to obtain all goods and services through a fair and equitable process.  Purchases may be made by either telephone quotes, informal written quotes, Request for Proposals, or Invitation to Bid.  Capital purchases are obtained through the sealed bid process.  Bid tabulations are provided upon request.  Sealed bid announcements and bid packages will be available on the website.  Awards are made to the lowest responsive and responsible bidder.

When submitting a bid, it is important for the bidder to use the forms provided by the Purchasing Department and to be sure that all forms are completed and returned.  Sealed bids cannot be considered if they are sent via facsimile or e-mail.  All bidders and other interested individuals are invited to attend the public bid openings.

All purchases require a purchase order number issued by the Purchasing Department.  The number must appear on packing slips and invoices.  Verbal orders are not permitted unless a number is given at the time the order is placed.  Failure to receive proper authorization may result in the return of goods at the vendor’s expense.

The City of Dublin is exempt from Federal excise taxes, state and local taxes.  Exemption certificates will be provided upon request.

It is the policy of the Purchasing Department as well as other departments to refuse gifts from vendors except for items of nominal value. Examples of acceptable items include but are not limited to, pens, pads, letter openers, and other related items. Any gift received by mail will be returned to the sender. If returning the item will result in a significant charge, the item will be donated to a charitable organization.

City of Dublin's GovDeals 

GovDeals operates similarly to eBay, allowing users to bid on various items listed for auction. While some items may have a low starting bid, there might still be a reserve price that needs to be met. The highest bidder wins the item at the end of the auction, provided the reserve price has been reached.                                                                                                                                                                                                                                                       Click here to see the items for sale by the City of Dublin.

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Request for Qualifications:  

None at this time.

Request for Proposals:

None at this time.

Bids: 

 

eProcurement Platforms

BidNet Direct 

BidNet Direct Login

DemandStar

DemandStar Login

Vendor Information Form

Please fill out the form below. Required fields are indicated with a * symbol. Thank you.

Address Line 1
City
State
Zip
First Name
Last Name

W-9 must be submitted

(March 2024 revision required)

Persons authorized to sign bids and contracts.

First Name
Last Name
First Name
Last Name

I certify that the information that is stated above is factual and true and the taxpayer identificaiton or social security number is correct.

Government Forms

eVerify Form

Form W-9 (Rev. March 2024)